Security for unforeseen emergencies
Scanning your paper documents into digital files is the first step toward having a secure disaster recovery plan in place. In the event of a physical disaster, server failure or computer virus, your data is secure, which will allow you to continue to running your business without interruption.
Streamlines information for instant access
No longer do your employees have to waste time hunting for information that;s hidden away in filed drawers or boxes. Instead, all of your company's data is readily accessible in an easy to find format on CD's, DVD's, portable hard drives and your computers.
Because your employees spend less time searching for data, they can devote more time to your core business. This helps increase productivity by leaps and bounds.
And because it's faster to find information, your customers receive the answers they need quicker. This improves overall customer service.
Saves valuable office space
No need for bulky file cabinets or messy file boxes that take up valuable office space. By converting your paper documents to digital files, you can operate more efficiently in a smaller space. And with the costs of office space spiraling upwards every year, this can mean a significant savings in the long run.
Saves on operating costs
As a result of needing less space, you save on air conditioning, heating and electricity. The long-term impact of this on your bottom line can be substantial
Helps the environment, too
Using less paper has a positive environmental impact and you can elect to recycle your old paper files
Everything you need, all under on roof
From picking up your documents to preparing, scanning and indexing them to handing over the finished product—whether it's a CD, DVD or uploaded to a searchable/retrievable portable hard-drive or Web-site--- we offer you a full range of professional electronic document conversion services at an extremely affordable price.
Here's an overview of the services we offer:
CONSULTATION & EVALUATION
Assessment of your organizational and document requirements. The ultimate success of a conversion effort is dependent upon detailed definition of each client's individual requirements.
PROJECT MANAGEMENT
A Project manager is assigned to every project to ensure compliance with each client's individual requirements from beginning to end.
FILE INVENTORY AND BAR-CODING
All documents are re-inventoried, pre-indexed and bar-coded upon receipt at our facility. Our advanced tracking system allows us and our customers to know exactly where their valuable documents are at all times.
DOCUMENT PREPARATION
All documents are thoroughly prepared for scanning-all staples, binders and fasteners removed—torn pages repaired, etc. Additional sheets added to facilitate auto indexing capabilities.
DOCUMENT SCANNING
Our state-of-the-art scanners scan your documents converting every page and every graphic to digital images.
IMAGE ENHANCEMENT
Upon request we will electronically enhance your digital images to make them better than the originals! By applying these enhancements –all your documents will be clean and ready for retrieval. We can additionally perform color drop out for those awkward multi-color forms that were once difficult to read.
QUALITY CONTROL/ASSURANCES
All images are electronically and physically verified to assure our valued client's that every image is captured and is as readable as the original document.
INDEXING
Our client's individual retrieval requirements will be met by applying our advanced indexing software. Allowing you to retrieve and view your electronic digital documents as specified by the client.
DATA RETRIEVAL/ACCESS
We have the capability to return to your facility your digital documents in many different methods: CD's, DVD's, portable hard-drive or delivered as secure monthly service via the internet. Digital documents can also be delivered in an easily transferable format compatible to your in-house Document Management System.
ARCHIVAL DATA STORAGE AND PHYSICAL STORAGE
Electronic archival data storage or actual physical storage of your documents is optional and available as part of the broad range of services we offer.
Added value:
When you
use Data Reign Printing
Services – Document
Imaging Services you are
supporting Digital Data Scan a wholly owned subsidiary
of Lighthouse for the Blind of Fort Worth which creates
jobs for those who are blind or visually impaired.
Lighthouse for the Blind of Fort Worth is an Internal
Review Code Section 501(c)(3) non-profit, tax-exempt
corporation. For more information please visit
http://www.lighthouse-fw.org.
and http://www.digitaldatascan.com.
Saves valuable office space